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HSAE Art Market FAQ and Rules 2024

“The mission is to host an Artisan market that improves local exposure to art, teaches business skills, and supports local artists and businesses, while enriching the cultural heritage and community life of the Historic Stevensville A&E District.”

 

When:

The HSAE Market operates on the first Saturday of each month April-November 

from 11:30 am - 4 pm. 

  • April 6 (Grand Opening)

  • May 4

  • June 1 (Quick Draw Plein Aire)

  • July 6 (Pet Parade)

  • August 3

  • September 7 (Car Show)

  • October 5 (Fest)

  • November 2 

 

Where:

Historic Stevensville, Christ Church, 121 East Main Street, Stevensville

FAQS

WHERE DOES THIS EVENT TAKE PLACE?

It takes place in Downtown Stevensville in the parking lot of the Historic Christ Church, 121 East Main Street, Stevensville

WHEN IS THE EVENT SCHEDULED?

The HSAE Art Market is scheduled on the First Saturday of each month
April - November from 11:30am – 4pm. Vendors have set up and breakdown hours. These must be adhered to strictly. No exceptions will be made and consistent violations will result in dismissal. 

CAN ANYONE BECOME A VENDOR AT THE MARKET?

Yes and No. HSAE Art Market is a limited arts market based on space and craft. Artists must fall into one of the following categories and be their own work. Categories are: ceramics, glass, graphics/printmaking, metalwork, photography, wood, drawing,/pastels, jewelry (ornamental/costume), jewelry (precious metals), sculpture, fiber/textiles/batik, fiber (wearables), leather, painting (oil/acrylic), painting (watercolor), upcycle and recycle, and mixed media are all represented.

WHERE DO I PARK?

Parking is on a "first come basis" downtown. For questions about parking, see Market Coordinator or HSAE volunteer at the information table. No vehicle traffic is allowed from 11-4, no exceptions. emergency vehicles only.

 

CAN I APPLY TO BE A VENDOR AT ANY TIME?

Yes. You may apply to be a vendor at any time throughout the year. Once approved, you can sign up for one event or multiple dates at once. All vendors are required to exhibit at least once before they are given the option to reserve multiple dates. Vendor fees must be received by deadline before each monthly event.

WHAT IF I HAVE TO CANCEL?

You must notify us by email artmarketHSAE@gmail.com at least 2 weeks prior to the event that you will not exhibit as planned. If prior notification of cancellation is received, your booth fee will transfer to the NEXT market only.  If you must cancel a November show, then your booth fee will not transfer to the following year.  “No-shows” are highly discouraged, and fees are not refundable for no-shows.

DO I NEED TO COMPLETE AN APPLICATION EACH TIME I WANT TO EXHIBIT?

Once you are approved your information is kept on file. You only need to apply one time. Should you wish to participate in future market events you simply register for that market and pay the booth fee.
 

WHAT IS THE COST?

The cost for a vendor space is $45.

PLEASE NOTE: Fees paid online are subject to a small convenience fee to help cover costs.

PLEASE NOTE: booth fees received past the deadline of the Wednesday prior to each event are assessed a $25 late fee.
 

HOW DO I PAY?

You may pay through this website only. Payments must be received by the Wednesday prior to the event date. A $25 late fee will be added to payments made after the deadline.

 

I WOULD LIKE TO SHARE A BOOTH WITH SOMEONE. CAN I DO THAT?

Yes. Up to two artists may share a booth. Both vendors must go through the application process as individual artists. Once each artist is approved based on their own merit, they will pay the booth fee like normal monthly. Artists splitting a booth are responsible for splitting the payment amongst themselves.

 

WHY DO I NEED TO FILL OUT AN APPLICATION?

All artists need to complete the application process, including certification that you have read and agree to the Rules and Regulations and these FAQs. 

 

I'M AN ARTIST - CAN I JUST SHOW UP THE DAY OF THE EVENT?

No. Unfortunately, you will be turned away. All artists MUST complete an application, and go through the review process. Once approved, the vendor must pay for their space no later than the Wednesday prior to the event.

 

DO I NEED A TABLE/CHAIRS?

Yes. HSAE Art Market will NOT have table/chairs available. Additionally, all vendors with tents must have weights, no exceptions, flying tents are dangerous. All spaces should be well kept and look presentable for the public. 

 

DO YOU PROVIDE ELECTRICITY?

No. There are a limited number of outlets on-site, but we cannot guarantee they will work or that they will be available.

 

WILL THERE BE FOOD AVAILABLE?

A food truck is not guaranteed to be at the market. There are many local eateries within walking distance. Amalfi Coast, Peace of Cake, Tasty Toucan and a short drive is Love Point Deli, Rams Head and more. If you wish to become a food vendor, please email artmarketHSAE@gmail.com.
 

WHAT HAPPENS IF THERE IS INCLEMENT WEATHER?

The HSAE Art Market board will cancel the market in the event of dangerous weather conditions. The decision to do so will be made by 6 pm the Friday before the event. An email will go out to all participating vendors and also posted on all social media outlets. In this scenario, all vendor fees will be credited towards the next scheduled market.
 

CAN I BRING MY DOG?

Yes, if you choose to bring your pet, it must be well mannered, leashed or otherwise constrained at all times.  You must come prepared to clean up any messes that your pet makes. Your pet’s behavior is your responsibility. If there is an altercation between your pet and a person or customer’s pet, you will be asked to leave and not bring your pet in the future.
 

CAN I HAVE ANY SPOT I CHOOSE?

No, vendors are assigned specific spots ahead of time. If there is an empty spot you would like to move to please ask a HSAE volunteer. We will do our best to accommodate your needs, however, the market coordinator reserves the right to place vendors around the area to maximize exposure and to minimize similar vendors from being too close to one another.

Rules and Regulations

Welcome prospective vendors!  We’re glad you’re interested in vending at HSAE Art Market. Please read these FAQs and the following Rules and Regulations CAREFULLY. Most of your questions will probably be answered here, but in case they aren’t, feel free to drop us a line!  Once you’ve read everything, fill out a New Vendor Application and submit it, along with three (3) images (or your artistic representation on a website or social media). Your application will be reviewed and you’ll hear back from us within a week. Once accepted, you will be assigned a spot and pick your dates to attend the market.

Thank you for your interest in applying as a vendor for the HSAE Art Market. Please read the following Rules and Regulations thoroughly before you submit your application. The HSAE Art Market is held on the first Saturday of each month from 11am to 4pm from April through November at the Christ Church parking lot located at 121 East Main Street, Stevensville. All interested vendors must receive prior approval before participating.

PLEASE NOTE: This is a fine arts and fine crafts market. If you are not an artist or a fine artisan, your work may not be accepted into the market. 

Artwork

All artwork for sale must be handcrafted by the vendor and must fall into the following categories: ceramics, glass, graphics/printmaking, metalwork, photography, wood, drawing/pastels, jewelry (ornamental/costume), jewelry (precious metals), sculpture, fiber/textiles/batik, fiber (wearables), leather, painting (oil/acrylic), painting watercolor), upcycle/recycle, and mixed media. No imports or resale items are allowed. All items to be sold must be pre-approved through the application and review process. Please remember that HSAE Art Market is a family market that strives to be a peaceful, communal experience for everyone. NO PROFANE OR OVERT, DIVISIVE POLITICAL STATEMENTS WILL BE ACCEPTED INTO THE MARKET. If you apply and are accepted with one type of art, then bring another, offensive type of art to the market, you will be asked to leave and removed from the approved vendor list.

Application Process

HSAE Art Market is a fine arts and fine crafts market. The review process seeks artists and artisans who are accomplished in their medium, who are original and exciting in their ideas, and who will be an asset to the market overall. Originality and workmanship are highly favored, especially in over-represented categories such as photography. If you have questions on whether your product would be acceptable, please email artmarketHSAE@gmail.com

All submissions must be reviewed by a committee from images that are submitted by the vendor. The New Vendor Application asks for your art website or other social media that represents your art. This may be used instead of submitting images for our review. If you do not have an online presence, you must email three (3) images to the Market Coordinator at artmarketHSAE@gmail.com.  Images of work to be considered must be representative of the items that will be sold at the Arts Market. Certain criteria such as creativity and originality, popular and/or aesthetic appeal, and technical skill will be used in determining acceptance. HSAE Art Market reserves the right to decline approval based on over-representation of one or more type of artwork already confirmed to be available at the HSAE Art Market. If this occurs, the vendor will be placed on a waiting list.

Items that may not be sold include, but are not limited to, perfume, cosmetics, supplements, weight loss products, cleaning products, marketing products, and other items deemed inappropriate by the HSAE Art Market board members. To sell custom printed items (drinkware/apparel), the artwork must be original. Submission of an application does not guarantee acceptance. HSAE Art Market reserves the right to refuse work that is not consistent with the submitted images and the vendor may be asked to leave the Arts Market with no refund.

Vendors will be notified on or before Mar 15, 2024 if accepted or put on a waiting list. 

First Time Vendor

First Time Vendors must complete the New Vendor application and submit images of their work for review as noted in the application process above. Once approved by the review committee, you will be added to the vendor mailing list, and will receive monthly emails in the weeks prior to each market asking for you to confirm your participation and pay the booth fee.  Booth fees are $45.

PLEASE NOTE: Fees paid online are subject to a small convenience fee to help cover costs.

Once accepted into the market, all booth payments must be received by the Wednesday prior to each month's market date. Payments made after that time will be subject to a late fee ($25).

 

Privacy Policy

The Historic Stevensville Arts and Entertainment (HSAE) collects names, email addresses and mailing addresses for the sole purpose of informing members and vendors about upcoming events.  If payments are made with a credit card, no account numbers are kept.  Information is only obtained for payment of vendor booth fees, membership fees, and date of event participation.

Images

All applicants are required to submit three (3) images of their artwork, unless their work is represented on a website or social media platform. Images must be representative of the items that will be sold at the Arts Market.

Fees

All Booth Fees MUST be received no later than the Wednesday prior to event indicated.

Booth fee is $45 per event; A $25 Late Fee will be assessed if payment is made after the Wednesday prior to the event.

Booth Requirements

All vendor spaces are approximately 10 ft. X 15 ft. and are located on a pavement. If tents or umbrellas are used they must be anchored with 20 lb weights on each leg, flying tents are dangerous. Your booths entire display including ropes, supports, etc. must be within your space's boundaries. All vendors must bring their own supplies, including tables, chairs and table cloths. All vendors should display their name and/or business name at their booth. Electricity will not be provided. Generators are acceptable but must be quiet and as fume-free as possible. 

Cancellations & Refunds

Cancellations must be made as soon as possible to the market coordinator by email artmarketHSAE@gmail.com. Booth fees will be credited towards the NEXT market date only; no refunds are given. No-shows forfeit their booth fees. Booth fees not used by November will not transfer to the following year. If the Art Market event is canceled due to inclement weather, credit will be granted for the next scheduled event.

Maryland Sales Tax Permits

It is the responsibility of the vendor to have a Maryland Sales and Use Tax permit and have it available upon request. To obtain a permit visit the Maryland Comptroller. Please note that it may be very costly to operate without a permit. The Comptroller may assess daily penalties for operating without a permit.

Set-Up/Take-Down

Set-up is scheduled the morning of the event from 8:30am to 11am. Your booth must be completely set up by 11am, when the market starts. Take down may not begin until 4pm. All vendors are required to be present for the duration of the entire event, except in cases of medical emergency or if prior arrangements have been made with the Market Coordinator. Vendors who set up late or take down early may not be approved for subsequent markets.

Restrooms/Use of Church Hall Building

Air-conditioned restrooms are located inside the Historic Christ Church. The Church is open from 9am - 4pm only, and is patrolled by volunteers. Building access is strictly limited to the bathroom only; anyone going into unauthorized spaces will be banned from future markets. 

Event Cancellation

HSAE Art Market is an outdoor market, and will be held rain or shine. In the event of heavy rain, lightning or extreme weather conditions, the Art Market will delay, reschedule, or cancel the event. Notices of changes will be posted on the Facebook event page and an email notice will be sent out. Booth fees are non-refundable, but in the case of event cancellation, they will be CREDITED for participation in the next month’s market.

Smoking/Alcohol/Music

The consumption of alcohol and smoking or vaping are prohibited during all HSAE Art Market events.

Live music is provided throughout the day, therefore, no music is allowed inside individual vendor tents during market hours. Please respect the airspace that you share with fellow vendors. Vendors who do not comply with these rules will be asked not to return.

If you are interested in being a performer email  artmarketHSAE@gmail.com with more information on you and your performance.

Parking

Only double spaces can set up and leave their vehicle in your space for the duration of the market. Under any circumstances they may not leave until the end of the market. All vendor vehicles can load and unload during the set-up and take down time. Your vehicle must be parked off site before 10:30 am. Parking away from the market will make it more convenient and accessible to shoppers. Vendor Parking is on a "first come basis", there are limited parking spaces in a nearby lot for vendors. For questions about parking, see Market Coordinator or HSAE volunteer at the information table. No vehicle traffic is allowed from 11-4, no exceptions. emergency vehicles only.

Contact

For additional information or questions regarding the application process, please contact the market administrator at artmarketHSAE@gmail.com.

Additional Terms and Conditions

Each vendor is responsible for cleaning up their space at the end of the market.      

Each vendor is responsible for paying all sales tax collected from sales made at the market to the appropriate entities.

Neither the Friends of Historic Christ Church, HSAE, nor Queen Anne County will be held responsible or liable for damage or theft to vendor’s property.

Pictures of vendors and/or vendor’s work may be used on social media to promote the Art Market at any time.

As a participant of the Art Market, each vendor agrees to contribute to marketing efforts by any means at their disposal, to include, but not be limited to, social media networks and email distribution lists.

 

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